Submission Terms & Filmmaker Agreement

FilmFore Pty Ltd (ABN 49 621 439 281) · Effective: 22.03.2026

1. About these terms

These Submission Terms and Filmmaker Agreement ("Submission Terms") govern the submission of films to FilmFore and form a legally binding agreement between you ("Filmmaker", "you") and FilmFore Pty Ltd (ABN 49 621 439 281) ("FilmFore", "we", "us").

These Submission Terms are in addition to FilmFore's general Terms of Service, which also apply to your use of the Platform. In the event of any conflict between these Submission Terms and the Terms of Service on matters relating to film submission, these Submission Terms prevail.

By completing and submitting a film submission on FilmFore, you confirm that you have read, understood, and agree to these Submission Terms.

2. Eligibility

To submit a film to FilmFore, you must:

• Be at least 18 years of age, or have the consent of a parent or legal guardian
• Be the filmmaker, director, producer, or authorised rights holder of the film submitted
• Have the authority to grant the licences described in these Submission Terms
• Hold or have secured all necessary rights in the film, including rights to the script, music, performances, locations, and any third-party materials

FilmFore accepts submissions in the following categories:

• Short film — narrative, documentary, or experimental works of 1 to 15 minutes runtime
• Vertical Short — narrative works in 9:16 format of 30 to 120 seconds runtime

FilmFore does not accept feature films, rough cuts, works-in-progress, scripts, pitches, or unsolicited proposals.

3. Submission tiers

4. Payment and refunds

4.1 Paid Review tier

Payment for the Paid Review tier is processed via Stripe at the time of submission. Your submission will not be activated until payment is confirmed.

4.2 Refunds

FilmFore offers a full refund if your submission is rejected within 48 hours of payment on technical grounds (for example, a broken Vimeo link that cannot be resolved). No refund is available once a reviewer has been assigned to your submission.

Refund requests must be made to [email protected] within 48 hours of the payment confirmation email. Nothing in this clause limits any rights you may have under the Australian Consumer Law.

5. Your representations and warranties

By submitting a film, you represent and warrant that:

• You are the sole owner of the film, or have been expressly authorised by all rights holders to submit the film and grant the licences in these Submission Terms
• The film does not infringe the copyright, trademark, privacy, or any other rights of any third party
• All music used in the film is either original, in the public domain, or appropriately licensed with sync and master rights cleared
• All persons appearing in the film have provided appropriate written releases
• All locations used in the film have been appropriately cleared
• The film does not contain defamatory material or material that is unlawful in Australia, the EU, the UK, or the United States
• The film has not been previously published on YouTube under any channel other than your own
• The information provided in your submission is accurate and complete

You agree to indemnify FilmFore against any claims, damages, losses, and expenses (including legal costs) arising from any breach of these representations and warranties.

6. Licences granted to FilmFore

6.1 Evaluation licence

By submitting your film, you grant FilmFore a non-exclusive, worldwide, royalty-free licence to: access and view the film for the purpose of evaluation and scoring; share secure access to the film with assigned reviewers; and use metadata, stills, and synopsis for internal evaluation purposes. This licence is granted for the duration of the evaluation process.

6.2 Platform display licence

If your film is shortlisted and you have opted into public visibility, you grant FilmFore a non-exclusive, worldwide, royalty-free licence to: display your film's public profile page on filmfore.com; show a public embed of your film on your FilmFore profile page; display your film's information to registered Market Partners via the FilmFore marketplace; and use your film's title, poster, and synopsis in FilmFore's marketing materials to promote the Encounters shortlist.

6.3 Channel exhibition licence (optional)

This licence applies only if you select the Channel Exhibition rights option. If you opt in, you grant FilmFore a non-exclusive, worldwide, royalty-free licence to: publish your film on the Encounters YouTube channel and on any FAST streaming channels operated under the Encounters brand; and to monetise your film through advertising on those platforms.

This licence is non-exclusive. You retain all rights to distribute your film elsewhere. FilmFore agrees not to edit or alter your film without your written consent. This licence remains in effect until you notify FilmFore in writing with 30 days notice.

Revenue share: at this stage FilmFore retains advertising revenue generated by channel exhibition. A revenue share model for filmmakers is under development and will be documented in a separate written agreement when available.

6.4 No transfer of ownership

For the avoidance of doubt, nothing in these Submission Terms transfers ownership of your film or any intellectual property rights to FilmFore. All licences granted are non-exclusive. You remain the owner of your film.

7. The evaluation process

7.1 Scoring categories

Scoring weights are current as of the date of this document. FilmFore may adjust weights from time to time; any adjustment will be noted in an updated version of this document.

7.2 What you receive

Following completion of the evaluation process, you will receive:

• Your composite score (0–10)
• Per-category average scores
• Written feedback from each reviewer (anonymised)
• An optional public testimonial from your reviewer (Paid tier only, reviewer opt-in)

You will not receive individual reviewer identities or raw per-reviewer scores.

7.3 No guarantee of outcome

FilmFore does not guarantee any particular score, shortlist outcome, or commercial result from submission. The evaluation is an independent professional assessment. FilmFore's editorial decisions regarding shortlisting are final.

8. The shortlist

FilmFore selects 10 to 20 films for the monthly shortlist based on composite scores and editorial judgement. Shortlist selection is at FilmFore's absolute discretion. A high score does not guarantee shortlisting.

Shortlisted filmmakers will be notified by email. Shortlisted films will be published on filmfore.com and made available to Market Partners, subject to the filmmaker's rights settings.

FilmFore acts as facilitator only in any marketplace introduction and is not a party to any licensing agreement between a filmmaker and a market partner.

9. FilmFore's obligations to you

FilmFore commits to:

• Acknowledging your submission within 48 hours of receipt
• Assigning a reviewer within 7 days (Paid tier) or 14 days (Standard tier) of submission activation
• Delivering evaluation results within 30 days of reviewer assignment
• Treating your film and all associated materials with confidentiality
• Never sharing your Vimeo password or private film link beyond assigned reviewers
• Providing honest, professional evaluation regardless of submission tier
• Notifying you of shortlist decisions promptly

10. Governing law

These Submission Terms are governed by the laws of New South Wales, Australia. Any disputes will be resolved in accordance with the dispute resolution process set out in the FilmFore Terms of Service.

11. Contact

Submission enquiries: [email protected]
Rights and licensing: [email protected]
FilmFore Pty Ltd · 97 Henrietta Street, Waverley NSW 2024 · Sydney, Australia